Step-by-Step Guide: How to Make Calls on Microsoft Teams.

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Microsoft Teams is a collaboration platform that offers a wide range of features to help teams communicate and work effectively. One of the most important features of Microsoft Teams is the ability to make audio and video calls. Whether you're working remotely, in the office, or on the go, Microsoft Teams makes it easy to connect with your colleagues and clients. In this article, we'll show you how to call on Microsoft Teams and provide you with some tips to help you get the most out of this feature.

To start a call in Microsoft Teams, you can simply click on the Calls tab in the left-hand sidebar. From there, you'll see a list of your recent calls, voicemails, and contacts. You can also search for a specific person or number by typing their name or number in the search bar. Once you've located the person or number you want to call, you can either click on the phone icon to initiate an audio call or the camera icon to initiate a video call.

Before you make a call on Microsoft Teams, it's important to ensure that your audio and video settings are configured correctly. To do this, you can click on your profile picture in the top right corner of the screen and select Settings. From there, you can select Devices to choose your preferred microphone and speaker, and Video to choose your preferred camera. You can also test your settings by clicking on the Make a test call button.

If you're calling someone who is not in your organization, you'll need to add their phone number or email address to your contacts list. To do this, you can click on the Contacts tab in the left-hand sidebar and select Add a contact. From there, you can enter their details and save them to your contacts list. Once you've added them, you can initiate a call by clicking on their name and selecting the phone or camera icon.

One of the great things about Microsoft Teams is that you can make calls from anywhere, on any device. Whether you're using the desktop app, web app, or mobile app, you can easily connect with your colleagues and clients. If you're on the go, you can even make calls using the mobile app while you're out and about.

Another useful feature of Microsoft Teams is the ability to schedule calls in advance. This can be particularly helpful if you're working with people in different time zones or if you need to coordinate with multiple people. To schedule a call, you can click on the Calendar tab in the left-hand sidebar and select New meeting. From there, you can choose the date and time of the call, add participants, and select whether it will be an audio or video call.

During a call on Microsoft Teams, there are several features you can use to enhance your communication. For example, you can share your screen to show presentations or documents, use the chat function to send messages to other participants, and even record the call for future reference. To access these features, you can click on the corresponding icons at the bottom of the call screen.

If you're having trouble with a call on Microsoft Teams, there are several things you can try to troubleshoot the issue. First, check your internet connection to make sure it's stable and fast enough to support the call. You can also try restarting the app or device you're using, or checking your audio and video settings to make sure they're configured correctly. If none of these steps work, you can contact Microsoft support for further assistance.

In conclusion, Microsoft Teams offers a powerful calling feature that can help teams stay connected and work effectively. Whether you're making an audio or video call, scheduling a call in advance, or troubleshooting an issue, there are many tips and tricks you can use to get the most out of this feature. By following the advice in this article, you'll be able to call on Microsoft Teams with confidence and improve your team's collaboration and productivity.


Introduction

Microsoft Teams is an efficient tool for remote communication and collaboration. One of the essential features of Microsoft Teams is the ability to make calls. Microsoft Teams allows you to make voice and video calls to your colleagues, clients, and partners. In this article, we will discuss how to call on Microsoft Teams.

Sign in to Microsoft Teams

The first step in making a call on Microsoft Teams is to sign in to your account. You can sign in to Microsoft Teams using your email address and password. If you are using Microsoft Teams for the first time, you will need to create an account. Once you have signed in, you can access all the features of Microsoft Teams, including calling.

Find the person you want to call

To make a call on Microsoft Teams, you need to find the person you want to call. You can search for a person using the search bar at the top of the screen. If the person is in your organization, you can find them by typing their name or email address. If the person is outside your organization, you can find them by typing their phone number or email address.

Make a voice call

To make a voice call on Microsoft Teams, click on the person's name or profile picture to open a chat window. In the chat window, click on the phone icon to make a voice call. You can also make a voice call by clicking on the Call button at the top of the screen and selecting the person you want to call from your contact list.

Make a video call

If you want to make a video call on Microsoft Teams, click on the person's name or profile picture to open a chat window. In the chat window, click on the video icon to make a video call. You can also make a video call by clicking on the Call button at the top of the screen and selecting the person you want to call from your contact list.

Answer a call

If someone is calling you on Microsoft Teams, you will receive a notification on your screen. To answer the call, click on the Answer button. If you are unable to answer the call, you can choose to send a message or decline the call.

Mute your microphone

During a call, you may need to mute your microphone to prevent background noise from disturbing the conversation. To mute your microphone, click on the microphone icon at the bottom of the screen. You can unmute your microphone by clicking on the microphone icon again.

Turn off your camera

If you are on a video call and do not want to show your face, you can turn off your camera. To turn off your camera, click on the camera icon at the bottom of the screen. You can turn on your camera by clicking on the camera icon again.

Share your screen

If you need to share your screen with the person you are talking to, you can do so by clicking on the Share Screen button at the bottom of the screen. You can choose to share your entire screen or just a specific window or application.

End the call

To end a call on Microsoft Teams, click on the End Call button at the bottom of the screen. You can also end a call by closing the chat window or clicking on the Hang Up button.

Conclusion

Microsoft Teams is an excellent tool for remote communication and collaboration. Making calls on Microsoft Teams is easy and efficient. By following the steps outlined in this article, you can make voice and video calls on Microsoft Teams and stay connected with your colleagues, clients, and partners.


Microsoft Teams is a powerful communication tool that allows users to make calls, send messages, and collaborate with others in real-time. If you're new to using Teams for calls, there are several things you need to know to get started. In this article, we'll cover the essential steps for making and receiving calls on Teams, as well as some best practices to help you communicate effectively.

Setting Up Your Devices for Calls

Before you can start making calls on Microsoft Teams, you need to ensure that your devices are configured correctly. This includes your microphone, speaker, and camera if you plan on having video calls. You should also check that your headset or speaker system is working correctly. To do this, you can use the audio settings in Teams to test your devices. Click on your profile picture, then select Settings > Devices. From here, you can choose your audio and video devices and test them out.

Navigating the Teams App

Teams is a complex app with many features, so it's important to know how to navigate to the calling section of the app. The easiest way to do this is by clicking on the Calls tab in the left-hand menu. This will take you to the calling screen, where you can see your recent calls, voicemail, contacts, and dial pad.

Understanding Call Controls

When you make a call on Teams, you'll be presented with a range of call controls. These include mute, unmute, hang up, and more. Understanding how to use these controls can make your calling experience smoother. To access the call controls during a call, click on the ellipsis (...) button at the bottom of the screen.

Placing a Call

When you're ready to make a call, you need to know how to do so. This may involve finding the contact you want to call, typing in a number, or clicking on a recent call. To make a call, simply click on the person you want to call and select the call button. You can also type a phone number or use the dial pad to make a call.

Receiving a Call

When someone calls you on Teams, you need to know how to answer the call or decline it. There are also call controls that you can use during the call, such as mute or speakerphone. To answer a call, click on the green answer button. To decline a call, click on the red decline button. You can also choose to send a message or set a reminder to call back later.

Switching Between Audio and Video

Microsoft Teams allows you to switch between audio-only and video calls. Knowing how to do this and when to use each option can help you communicate more effectively. To switch from audio to video during a call, click on the camera icon. To switch back to audio-only, click on the same icon.

How to Add Participants to a Call

You may need to add additional people to a call to include them in a conversation. Learning how to do this can help you collaborate with others more easily. To add participants to a call, click on the add people button while on a call. You can then search for contacts or enter phone numbers to add them to the call.

Recording Calls

Microsoft Teams allows you to record calls, which can be useful for reference or documentation purposes. Knowing how to do this can help you capture important information from your calls. To record a call, click on the ellipsis (...) button during the call and select Start recording. You can then stop the recording when you're finished.

Troubleshooting Common Issues

If you're having trouble placing or receiving calls on Teams, there are steps you can take to troubleshoot the issue. Some common issues include poor audio quality, dropped calls, and connectivity problems. To troubleshoot these issues, try restarting your device, checking your internet connection, and updating your Teams app.

Best Practices for Calling on Teams

To get the most out of Teams calls, it's important to follow best practices. These include things like avoiding background noise, using a headset, and muting your microphone when you're not speaking. You should also make sure to speak clearly and concisely, and avoid talking over others. Finally, make sure to test your devices and familiarize yourself with the Teams app before making important calls.In summary, Microsoft Teams is a powerful communication tool that allows users to make calls, send messages, and collaborate with others in real-time. By following these essential steps for making and receiving calls on Teams, as well as best practices for effective communication, you can take full advantage of this powerful tool.

How to Call on Microsoft Teams

Calling on Microsoft Teams is a convenient way to communicate with your colleagues, clients, and business partners. With Teams, you can make audio and video calls, share your screen, and collaborate in real-time. Here's how to call on Microsoft Teams.

Step 1: Open Microsoft Teams

The first step in making a call on Microsoft Teams is to open the application. You can do this by searching for Teams on your computer or opening it from the Office 365 portal.

Step 2: Find the person you want to call

Once you have Teams open, you need to find the person you want to call. You can do this by using the search bar at the top of the screen or scrolling through your contacts list.

Note:

  • You must have the person's contact information saved in your address book to call them on Teams.
  • If the person is not on Teams, you can invite them to join.

Step 3: Start the call

When you've found the person you want to call, click on their name to open a chat window. From there, you can start a call by clicking on the phone icon at the top of the screen.

Note:

  • You can choose to make an audio or video call.
  • If you're making a video call, make sure your camera and microphone are turned on.

Step 4: Manage the call

During the call, you can manage various features, such as screen sharing, recording, and muting your microphone. You can also add additional participants to the call.

Note:

  • To share your screen, click on the Share Screen icon at the bottom of the screen.
  • To record the call, click on the More Actions icon at the top of the screen and select Start Recording.
  • To add additional participants, click on the Add People icon at the top of the screen.

Step 5: End the call

When you're ready to end the call, simply click on the End Call icon at the bottom of the screen. You can also choose to leave the call if other participants are still on it.

Note:

  • If you've recorded the call, you can access the recording from the chat window.
  • You can also schedule future calls using the Teams calendar feature.

Calling on Microsoft Teams is a simple and effective way to communicate with others in your organization. By following these steps, you can make audio and video calls, share your screen, and collaborate in real-time.


Closing Message: Call like a Pro on Microsoft Teams

Thank you for taking the time to read this article on how to call on Microsoft Teams. We hope that we have provided you with valuable information that can help you communicate better with your colleagues, clients, and partners.

As you have learned, Microsoft Teams is a powerful tool that offers various features that can make your work easier and more productive. With its calling feature, you can easily connect with anyone, anywhere, anytime, using any device. You can make audio calls, video calls, and even conference calls with up to 250 participants.

But as with any technology, there are always tips and tricks that can help you maximize its potential. We have shared with you some best practices on how to call on Microsoft Teams like a pro, such as creating a contact list, scheduling a call, using the dial pad, and sharing your screen.

We also talked about some advanced features that you might not be aware of, such as call recording, call transfer, and call park. These features can be useful in certain scenarios, such as when you need to review a call later, transfer a call to another colleague, or put a call on hold while you attend to other tasks.

Moreover, we emphasized the importance of etiquette when it comes to calling on Microsoft Teams. Just because you are not physically present with the person you are calling doesn't mean you can disregard basic manners. Always introduce yourself, be respectful of the other person's time, and avoid multitasking or doing other things while on a call.

Lastly, we encourage you to explore other features of Microsoft Teams that can enhance your collaboration and communication with your team. You can use chat, channels, files, and apps to share information, work on projects together, and stay connected even when you're not in the same location.

We hope that you have found this article informative and helpful. If you have any questions or comments, please feel free to reach out to us. We would love to hear from you and help you in any way we can.

Thank you again for visiting our blog and reading our content. We wish you all the best in your future endeavors, and we hope that you continue to use Microsoft Teams to improve your work and personal life. Happy calling!


How To Call On Microsoft Teams: People Also Ask

How do I make a call on Microsoft Teams?

To make a call on Microsoft Teams, follow these steps:

  1. Open the Microsoft Teams app on your computer or mobile device.
  2. Click on the Calls icon in the left-hand menu.
  3. Click on the New Call button in the top right corner.
  4. Enter the name or phone number of the person you want to call in the search bar.
  5. Click on the person's name in the search results.
  6. Click on the Audio or Video call button to start the call.

Can I use Microsoft Teams to call someone who doesn't have it?

Yes, you can use Microsoft Teams to call someone who doesn't have it. However, the person will need to have a phone number that you can call. You can enter the person's phone number in the search bar when making a call on Microsoft Teams, and the call will be made through their phone number instead of the Teams app.

Can I make an international call on Microsoft Teams?

Yes, you can make an international call on Microsoft Teams. However, you may need to purchase calling credits or a calling plan if your organization does not already have them. To make an international call, follow the same steps as making a regular call on Microsoft Teams, but enter the country code and phone number of the person you want to call.

Can I use Microsoft Teams to call a group of people?

Yes, you can use Microsoft Teams to call a group of people. To do so, follow these steps:

  1. Click on the Calls icon in the left-hand menu of the Microsoft Teams app.
  2. Click on the New Group Call button in the top right corner.
  3. Select the people you want to include in the call from your contacts or by entering their phone numbers.
  4. Click on the Audio or Video call button to start the call.

Can I schedule a call on Microsoft Teams?

Yes, you can schedule a call on Microsoft Teams. To do so, follow these steps:

  1. Open the Microsoft Teams app on your computer or mobile device.
  2. Click on the Calendar icon in the left-hand menu.
  3. Click on the New Meeting button in the top right corner.
  4. Enter the details for the meeting, including the date and time, attendees, and call type.
  5. Click on the Schedule button to create the meeting.

Overall, Microsoft Teams provides an easy and convenient way to make calls and connect with others, whether it's for work or personal reasons. By following these simple steps, you can make calls on Microsoft Teams with ease and efficiency.